Assistant Clerk I (Madison, County)

Requirements / Qualifications

Minimum Qualifications: Graduation from high school or equivalent PLUS at least three years' experience working in a court system or other business environment.  OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Preferred Qualifications: Supervisory experience. The ability to speak Spanish is desired but not required.

Other: Successful completion of "on-the-job training" in the use of JUSTICE (the statewide court computer system) within six months will be required.

Experience and familiarity in the court, to include judicial processes and operations of court, especially in a larger court setting. Requirements include knowledge of laws, procedures, policies and operations of the court; typing skills and computer data entry knowledge; ability to follow oral and written instructions; ability to establish and maintain effective working relationships with personnel at all levels; ability to implement decisions effectively ability to communicate both orally and in writing; abilities to plan, organize, assign and supervise the work of others; Proficiency in the use of JUSTICE and DOCKET.

• Performs specialized clerical support for court operations, which includes scheduling hearings with attorneys and other agencies; entering new case filings; preparing and recording paperwork for assigned area of responsibility; preparing and distributing docket for court sessions; ensuring completeness and accuracy of information and maintaining related records.
• Responds to telephone, e-mail, written, and in-person inquiries from employees, other departments, and the public; transmits messages; and provides answers and information requiring knowledge of departmental policies and procedures.
• Performs routing administrative support duties, which include: scheduling and coordinating meetings; processing payments (e.g. fines, fee) and daily deposits.
• Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

KNOWLEDGE / SKILLS / ABILITIES

Knowledge Requirements:

• Customer service principles;
• Cashiering;
• Cashiering and ability to read bank statements;
• Knowledge of state and federal laws;
• Knowledge of judicial, jail, and court system;
• Filing and recordkeeping principles;
• Modern office procedures, methods, and equipment;
• Basic principles and practices in assigned area of responsibility;
• Computers and related software applications.

Skill Requirements:

• Providing customer service;
• Processing information utilizing established procedures;
• Using modern office equipment;
• Maintaining records and files;
• Preparing reports and forms;
• Assembling and organizing data and information;
• Using proper English, grammar, punctuation, and spelling;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.